Privacy Policy

Updated as of October 22, 2013

User Privacy

California Runners is a nonprofit organization dedicated to educating the general public on the health benefits of running, walking and physical activity, while concurrently providing a variety of related charitable services beneficial to the public interest. California Runners also provides an online social networking membership that lets you meet and interact with new people and stay in touch with friends. Like any website that offers a service where you register and provide information about yourself or your opinions, it is wise to pay attention to your personal information. At California Runners we understand this, and have established this Privacy Policy to explain how information is collected on our website, and how this information is used. Members must be 13 years of age or older. California Runners is intended solely for use by persons 13 years of age or older.

All persons under 13 are prohibited from registering on California Runners.

How Does California Runners Protect Children's Privacy?

The safety and privacy of children is extremely important to us.

California Runners is a general audience web site that complies with the Children's Online Privacy Protection Act (COPPA). Our registration process is designed to restrict children under the age of 13 from becoming members of California Runners and using our site. If we receive information suggesting that a user who has registered with California Runners is under the age of 13, we require the user to provide evidence confirming that the user is at least 13 years old. If the user fails to provide such information within 48 hours, we immediately terminate the user's account and nullify all personally identifiable information displaying on the site.

What Is the Children's Online Privacy Protection Act?

The Children's Online Privacy Protection Act (COPPA) requires that commercial web sites obtain parental consent (under most circumstances) prior to the collection of any personally identifiable information from children whom they know to be under the age of 13. In addition, COPPA requires that web sites that collect personal information from children under the age of 13 provide parents with:

  • Notice. Parents must be provided notice regarding what information is collected, how the information will be used, and with whom the information may be shared.
  • The ability to prevent further use of the information collected about the child and prevent any future collection of personal information from the child.
  • The ability to access and review their child's personal information.

COPPA also limits the amount of personal information a web site can collect from a child. Web sites may not collect any more personal information than is necessary to participate in a given game or activity.

For more information about COPPA, please visit the Federal Trade Commission's web site.

Parents: If your child is under the age of 13 and has joined California Runners using a false age, please notify California Runners at legal@californiarunners.org and we will immediately cancel your child's account and nullify all personally identifiable information displaying on the site. If you would like to know more about our site, information practices, stored information about your child, or how to close your child's account, please contact California Runners by sending a letter to California Runners, PO Box 60933, San Francisco, CA 94107 or by submitting a request at legal@californiarunners.org. We will happily respond to all letters from parents with Privacy questions or concerns.

User Information Collected by California Runners

Personally Identifiable User Information

All users begin using California Runners’ services by registering on the California Runners website. When registering, users provide personally identifiable information, which includes their first and last name, email address, zip code, a user-chosen password, and date of birth, and other personal information. To complete the registration process, California Runners sends a validation email message to each user, with a URL link back to our website. This URL contains an alphanumeric identifier and a user-specific numeric passcode that allows us to confirm the user's identity.

Cookies and Passive Data Collection

California Runners logs standard user information and clickstream data for all users, including a user's IP address, operating system, and page views. When users visit particular pages within California Runners, a UserID may be placed in the URL, allowing customized features for the user. Users should be aware that other websites visited before entering California Runners might place personally identifiable information within a user's URL during a visit to their website, and California Runners has no control over such websites. Accordingly, some of this information may be logged by a subsequent website that collects URL information. In addition to the standard log information, California Runners uses a variety of technologies to create a more personalized experience for its users. Cookies are small data files sent by websites to a user's browser and hard drive that identify the computer to the website. We use cookies to allow enhanced features, such as allowing registered users to bypass typing their passwords before entering the website. We may also use cookies to enable customizable content for users, as they become available. Users have the option, within their Internet browsers, to disable cookies and continue to access the California Runners website. Pixel tags are tiny graphic files that are included in HTML-encoded e-mail messages. We use pixel tags to gather information about the e-mails we send to our registered users. When such a message is opened in an HTML-capable e-mail program, the recipient's computer accesses our server to retrieve the pixel tag file, and allows us to record and store the date and time, the recipient's e-mail address, and other standard logging information. The pixel tag also may read cookies. California Runners web pages may also contain similar pixel tags that allow us to count users who have visited those pages, to compile aggregated statistics about site usage, and to deliver co-branded services as they become available. California Runners pixel tags collect only a limited set of information including a cookie number, time and date of a page view, and a description of the page on which the pixel tag resides. You can configure your Internet browser to warn you each time a cookie is being sent or to refuse cookies completely. However, unless you accept cookies, you will not have access to certain California Runners services. California Runners web pages may also contain pixel tags placed there by third party ad servers, to monitor the effectiveness of their advertising. We do not have access to, nor control over, advertisers' cookies or how they may be used. If you would like more information about advertisers' use of cookies, and about your option not to accept these cookies, please click here.

Other local storage. We, along with our partners and vendors, use other kinds of local storage, such as Local Shared Objects (also referred to as "Flash cookies") and HTML5 local storage, in connection with the California Runners services. Sometimes called "browser cookies," these technologies are similar to the cookies discussed above in that they are stored on your computers and can be used to store certain information about your activities and preferences. However, these objects are stored in different parts of your computer from ordinary browser cookies. Many Internet browsers allow you to disable HTML5 local storage or delete information contained in HTML5 local storage using browser controls. For information about disabling or deleting information contained in Local Shared Objects, please click here. Please note that disabling these technologies may interfere with the performance and features of California Runners.

Web beacons. We, along with our partners and vendors, may also use technologies that communicate information from your Internet browser to a web server, including so-called "pixel tags," "web beacons," "clear GIFs," or similar means (collectively, "Pixel Tags"). Pixel Tags, which can be embedded in web pages, videos, or emails, can allow a web server to read certain types of information from your browser, check whether you have viewed a particular web page or email message, and determine, among other things, the time and date on which you viewed the Pixel Tag, the IP address of your computer, and the URL of the web page from which the Pixel Tag was viewed. We use Pixel Tags to improve your California Runners experience, including to provide you with content customized to your interests.

Document Retention Schedule

All personal information collected by California Runners in connection with your use of the California Runners website, including, without limitation, your name, location, email address, pictures, friend connections, messages, comments, login information, ip addresses and other data, will be stored by California Runners indefinitely in a safe and secure manner.

How California Runners Uses the User Information

Personally Identifiable Information

California Runners uses personally identifiable user information for the purposes of the California Runners website. Personally identifiable information including members' pictures and names are displayed to people in order to facilitate user interaction on California Runners. Email addresses are used for the purposes of inviting new friends to join California Runners and to add users to members' friends' networks. To facilitate searching and finding friends and acquaintances on the service, California Runners allows users to search for other members using first and last name, email address, location and schools where users may have attended. We also use email addresses to send useful information to all registered users regarding the California Runners website. For example, we provide users with an opportunity to send their friends invitations to join California Runners. The user can send such invitations by entering the email address of the referral that they would like to invite. This results in an email being sent from that registered user to the referral address, encouraging the referral to sign up on the California Runners website. If the referred person does not sign up within a few days, we may also send a reminder from the registered user to the referral address. From time to time, California Runners may share the email address and/or other personally identifiable information of any registered user with third parties for marketing purposes. In addition, California Runners may share a registered user's email address with third parties to target advertising and to improve user experience on California Runners’ pages in general.

Cookies and Passive Data Collection

California Runners uses cookie, IP address, clickstream and URL information to improve the content of the California Runners website, the quality of California Runners servers, and to provide enhanced features to users, where available. We use cookies to save UserIDs, session validators, and on users' browsers and hard drives, and may use them to provide tailored products or services to those users, as they become available. We also cross-match user information with information collected from cookies and clickstream data in order to test features of the California Runners website, and to better personalize our various offerings for users. IP Addresses also help us to diagnose problems with our server, to administer the California Runners site, and to otherwise provide the California Runners service to its users. IP addresses may be disclosed to a third party if we believe in good faith that the law or legal process so requires, or to protect the rights or property of California Runners or others. From time to time we may extend various offers from various partner companies, including news or additional details on products and services. A user's usage history may result in specifically tailored special offer screens or products. We may also produce aggregate reports for advertisers. For example, we may report to advertisers the number of users who clicked on an ad, or the number of users that visited different portions of the California Runners website. This information will not include personally identifiable information about a user, or a specific user's online usage patterns.

Profile Information

California Runners allows Members to provide information to a profile that is accessible to other users. We use this profile information for the purposes of providing our services to you, such as to analyze demographics, to better personalize our various offerings for users, or to enable other users to find your profile. All information, including any personally identifiable information, which is disclosed by users in his or her public profile are available for others to see. Please do not post direct contact information in your profile, such as your email addresses, URLs, instant messenger IDs, phone numbers, or addresses. We also caution you not to share sensitive information (such as social security numbers, credit card numbers, and driver's license numbers) with other users whom you do not know or place such information in your profile.

Sharing Your Content and Information

California Runners allows Members to upload and share content and information. You own the content and information that you post on California Runners and have the ability to control how it is shared through your privacy settings. For content that is covered by intellectual property rights, including but not limited to photos, videos and written compositions (IP Content), you specifically give us the following permission: you grant us a non-exclusive, transferable, sublicensable, royalty-free, worldwide license to use any IP content that you post on or in connection with California Runners ("IP License"). For example, California Runners may make commercial use and/or otherwise display your name and/or IP Content in or in connection with endorsements of and/or advertisements promoting California Runners and its Services. This IP License ends when you delete your IP content or your account, unless your content has been shared with others, and they have not deleted the content. When you delete IP content it is removed from the website. However, you understand that we may maintain backup copies of the content, as part of our document retention policy.

Invitations

The Invite Friends feature is an easy way for California Runners users to invite friends through email. The email address(es) that you supply to use this service will only be used to send invitations, and in some cases invitation reminders, to connect with you on California Runners.

Surveys and Contests

At various times we may offer surveys or contests to users. Surveys may ask for contact, demographic or unique identifying information to increase the value of the results. Contests may require contact information or other demographic or personally identifiable information in order to determine eligibility. California Runners may use information collected from surveys and contests for the entertainment of users, and to determine, notify and contact winners of various contests. In addition, users' demographic and/or personally identifiable information and responses to survey and contest questions may be used by California Runners and/or shared with third parties in order to provide specifically tailored special offers or advertisements. California Runners will not share a user's email address with third parties unless the user specifically opts-in to such sharing during the completion of or registration for a survey or contest.

Third Party Links and Ad Servers

Please be aware that links to third party websites and third-party ad server advertisements that are found on California Runners may, or may not, use cookies, pixel tags and web tags. California Runners may provide links to third party websites, which may, or may not, use cookies, pixel tags and web tags. Ad servers may also use these tools to compile information about where users saw particular advertisements, and to determine which ads were clicked on. We are not responsible for, or have any control over, the privacy policies of those third party websites and ad servers, and encourage all users to read the privacy policies of each and every website visited when linking directly from California Runners.

Protection of California Runners and Others

California Runners may disclose personally identifiable user information if required to do so by law or in the good faith belief that such disclosure is reasonably necessary to respond to subpoenas, court orders, or other legal process. California Runners may also disclose information about its users to law enforcement officers or others, in the good faith belief that such disclosure is reasonably necessary to: enforce our Terms of Service; respond to claims that any posting or other content violates the rights of third-parties; respond to your requests for customer service; or protect the rights, property, or personal safety of California Runners, its users or the general public.

Security

California Runners uses industry standard security measures to prevent the loss, misuse and alteration of the information under our control. Although we make good faith efforts to store the information collected by the California Runners website in a secure operating environment that is not available to the public, we cannot guarantee complete security. Further, while we make every effort to ensure the integrity and security of our network and systems, we cannot guarantee that our security measures will prevent third-party "hackers" from illegally obtaining this information.

Updating or Removing User Information

As a registered user, you may, at any time, choose to correct or update the information you have submitted to us. This may be done by the following method:

  1. Log in to your California Runners account on our website.
  2. Click the “My Profile” link on the top right hand corner.
  3. Click the “Edit Profile” link next to your name.
  4. Change or edit any of the information there.

No Spam Policy

We at californiarunners.org are opposed to spam. Our No Spam Policy and Terms of Service prohibit all users from engaging in any activity involving spam on our service. Violations of these policies may result in immediate termination of service and legal action against any spammer. California Runners’ Terms of Service expressly prohibit users from uploading, posting, emailing, transmitting or otherwise making available junk mail, commercial advertisements, or other form of commercial solicitation on the California Runners website or through California Runners’ services. Any violation of our policies, by sending unsolicited email advertisements to or through californiarunners.org computer systems, will use or cause to be used californiarunners.org servers, located in California. Accordingly, any unauthorized use of californiarunners.org computer systems is a violation of our policies and certain federal and state laws, including the Computer Fraud and Abuse Act (18 U.S.C. sect 1030 et seq.), Section 502 of the California Penal Code and Section 17538.45 of the California Business and Professions Code. Such violations may subject the sender and his or her agents to civil and criminal penalties.

Other Disclosures

Change of Ownership

In the event of a change in ownership, or a direct merger or acquisition with another entity, we reserve the right to transfer all of California Runners’ user information, including email addresses and postal addresses, to a separate entity. All registered users will be notified of any change in ownership, merger or acquisition of California Runners’ assets by a third party, and may choose to modify any of their registration information at that time.

Revisions to This Policy

California Runners reserves the right to revise, amend, or modify this policy and our other policies and agreements at any time and in any manner. Notice of any revision, amendment, or modification will be posted on the website, and a user's continued use of California Runners will signify agreement to such changes.

Contacting California Runners

Users with questions about this Privacy Policy and any of the aforementioned statements may contact California Runners by sending a letter to:

California Runners
PO Box 77452
San Francisco, CA 94107

or by submitting a request to legal@californiarunners.org.

USE OF THIS SITE SIGNIFIES YOUR AGREEMENT TO THE PRIVACY POLICY.

Effective Date October 22, 2013.